Sage HRMS Utilities

The random employee selector for Sage HRMS Suite allows you to choose a specified number of employees from your live Sage HRMS Suite database based on a completely random algorithm. You have the option of randomly selecting employees based on their Sage HRMS Suite Company codes, whether or not they’ve recently had a drug test, or any custom built criteria you choose based on any field in Sage HRMS HRPERSNL database.

HR Action for Sage HRMS is the web-based workflow solution to automate employee status change forms.  Design, initiate, and route froms for approval that automatically update you HRMS.  HR Actions is a significant milestone in the HR profession’s battle to eliminate high-cost, low-value administrivia!

Position Control refers to the requirements of many industries to standardize on positions, rather than employees, when tracking employment and budgeting data. Power PCS brings the power and flexibility of windows based position control systems to Sage HRMS Users.

Power Flex is a user friendly, full featured flexible spending account (FSA) software. It is designed to allow individual companies or third party administrators to handle FSA administration with ease.

Run Crystal reports in Sage HRMS in a small fraction of the time they took before! (Using CrystalRox dramatically increases the speed at which Sage HRMS data is returned into a crystal report.)

The Sage HRMS for MAS 90 Link delivers seamless integration of data between Sage HRMS and you MAS 90 Payroll System.

Automate your reindex and optimize process. Have you had to reindex and optimize your Sage HRMS data files but found users were in Sage HRMS and unable to perform the task.  You will never have to worry about “Who’s in Sage HRMS” again.  EZ-FoxPack, created by EBS, will reindex and optimize your Sage HRMS files automatically.

Bas has added the power of Sage HRMS Human Resources to a powerful, SCORM and AICC compliant Learning Management System.  From Classroom training to on-line learning, Netsmart University is designed to be a complete training resource intended to help organizations provide required employee training and education programs, and effectively track and manage staff development activities.  With Netsmart University, the same technology that powers the on-line classroom can also be used to create customized learning centers tailored for individual organizations.

PAM is an easy-to-use, customizable, performance appraisal system that is designed from the ground up for Sage HRMS Suite. PAM’s integration with Sage HRMS gives managers exactly what they need while writing performance appraisals—correct, current employee information. Company managers maintain secure control of employee data and PAM maintains appraisal information.  PAM preserves the integrity of 360-degree and peer reviews by limiting appraisal vies of reviewers, yet allows managers who have the authority to view the status of any appraisal on demand.  PAM uses electronic workflow to automatically route appraisals to reviewers and managers and notifies them through email that an action is required. PAM is easy to set up and easy to use.

EZ-Track is a complete, web-based time and labor management tool.   An efficient, cost effective and fully customizable system, EZ-Track is a perfect fit for your company’s time and labor administration requirements.  EZ-Track reduces labor costs by collecting the time worked by your employees, calculating your employee’s time into hours and dollars which is directly posted to your payroll system.

When you think of a web-based time sheet this EZ-Web Time Sheet.  It is easy, simple and fast.  This web-based time sheet provides an easy way to capture employee time and labor data.  EZ-Web Time Sheet has got all the features you would expect in a web-based time sheet and more.

Developed by Employee Based Systems especially for EZ-Track, EZ-Web Punch is an easy to use workstation timeclock system designed to ease the problems associated with time collection.

EZ-Tele Punch is an ideal investment for the mobile workforce, offering the integrated us with EZ-Track Time and Labor Module from EBS.  EZ-Tele Punch provides a way for employees to clock in and out without having to access a computer or any other traditional time clock device.

A lot of companies do not use schedules due to schedules being hard to maintain manually.  Maintaining employee schedules manually is a difficult task.  EBS comes with a solution. EZ-Scheduler is an easy to use, powerful tool, developed by Employee Based Systems, to help management control labor costs and employee efficiency.  With EZ-Scheduler you can manage your employees with ease.  EZ-Scheduler is a web-based scheduling tool.  It can be integrated with EZ-Track or run independently.

EZ-Track configurable wizard allows our software to work with most of any data collection device.  From traditional swipe cards of POS systems to our web-based timesheet programs.  EZ-Track Time and Labor software meets the demands of nearly any workplace.

Import form your time clock into Sage HRMS with ease!  While you may love both Sage HRMS Payroll and your current time clock system, one question that continues to arise is : How do I get them to work together?  EZ-Time Import is the answer.  EZ-Time Import allows you to import your time information directly into Sage HRMS Payroll from any external clock program.

Save time and reduce errors when you electronically import your labor into Sage HRMS Suite Payroll.  BAS offers labor interfaces from various timekeeping systems, including:

• ADI Standard Time for Windows
• Amano Cincinnati’s TruTime
• Aurora 7 from BST Consultants
• InfoTronics Attendance Professional for Windows
• Jantek Time and Attendance Systems
• Kronos TimeBank and Timekeeper Central
• Lathem Time
• Qqest Software’s ETC Gold Suite
• Simplex WinSTAR
• Stromberg Jason Time Manager
• TimeClock Plus from DMI
• Time Trak Systems
• TimeWolf by Lone Wolf Software
• Unitime Systems

Transfer absence records from you timekeeping or data collection system into Sage HRMS Suite Attendance electronically with BASpay Attendance Interface.

Export your benefit information from Sage HRMS with ease!  Keeping track of employee benefit information is an integral part of the payroll process.  Compiling all your benefit data by hand to send to your provider can take up valuable time.  EZ-401K is the answer.  EZ-401K allows you to export your 401K and savings plan information directly from Sage HRMS to your benefit provider.

BASpay Retirement Management Programs handle complex batch preparation, calculate employer match to spec and automate the transfers of information to and from plan administrators BASpay Retirement Management supports nearly any plan administrator.  Programs and customized file formats are available to support various plans and plan administrators, including:

• American Express Financial Services
• AmSouth
• Bank of America
• Charles Schwab
• CIGNA-CITIBank
• Fidelity-Hewitt & Associates
• Merrill Lynch- Putnam
• Wachovia-South Trust
• T. Rowe Price Vangaurd
• Public Employee Retirement (PERS)

Verify QTD and YTD balancing in seconds!  BalancingAct verifies that your payroll information is in balance.  Detailed reporting identifies possible discrepancies for easy resolutions.  Summary balancing verifies prEarn and prDeds to prTaxes.  Detail balancing verifies prEarn and prDeds to prHPost.

Stop fake checks before they cross the teller window.  Fradulent check activity is a fact of life and hoping that id does not happen to you is not enough protection against what can evolve into a very serious problem.  Tracking down forged check numbers can be costly and take up valuable time.  EZ-Positive Pay electronically sends a list of all issued checks to your bank to confirm their validity.

Tip income management for payroll. EZ-Tip is complete system for collecting and preparing tip information for pre-payroll processing.  If you have large numbers of tipped employees, you know how difficult it is to process an accurate and timely payroll.  One of the biggest challenges is encouraging employees to accurately report and pay taxes on their tips.  Performing all these procedures can be a time consuming process that can detract from the efficiency needed in a payroll department.  EZ-Tip does the hard work for you.

Ensure an accurate payroll every time…EZ-Wage & Tax is a special reporting software that locates and highlights employee wage and tax problems in the payroll.  Run EZ-Wage & Tax after every trial payroll to find and resolve these problems in minutes, eliminating the need for time consuming research at quarter-end.

Automate your ACH process. Have you wanted the ability to create ACH files for garnishments, spending account that your employees have deducted from their check.  With EZ-ACH you now have the ability to create ACH files from deductions taken during the payroll process from the employees check.

Automate your ACH process.  Does your bank require additional Header lines on the ACH file for submission to the bank?  EZ-ACH(header) eliminates the need to edit those ACH files prior to transmission further automating the ACH process.

EZ-Reciporcity will make reciprocity withholding simple.  Calculating taxes for employees living in one state and working in another can be complicated, time consuming and an administrative burden.  And manual calculations can slow your payroll process.  EZ-Reciprocity will automatically calculate the state and federal withholdings for each employee in a “reciprocity” situation.

BASpay Check Reconciliation program imports and converts in-bound bank data on cleared checks and effeiciently updates the check history records in the payroll system.  This program also extracts and exports check out-bound data for non-Sage HRMS reconciliation such as in accounting or your bank or service.  BAS also offers Check Batch Exports for “Posi-Pay” and “Check-Safe” batches for fraud prevention.

With Computers and high-quality copiers and printers available these days, not to mention careless check cashing shops, some industries experience expensive and frustrating check fraud.  To combat this, it is not only possible but routing to take anti-fraud measures and send batches of payroll checks to banks or anti-fraud services that, in turn, take responsibility to permit payment for only valied checks.  “Posi-Pay” and “Check-Safe” are two examples.  Additionally, to help manage you cash flow, this category of software also includes programs that export check and advice batches to an in-house reconciliation module in the accounting system, typically run in the same department that clears payable checks.  BAS also offers programs to automate clearing payroll checks by processing a data feed from your bank.  Setup, controlled access, and batch audits are built-in.  This is a popular category because Sage HRMS is a feature-rich payroll used extensively in industries where such problems as check fraud are common.

Clean out records from parallel payrolls just before Sage HRMS payroll goes live.

For employees that work in multiple states in a given pay period, the Multi-State Deduction Allocations Tool restates taxable wages within the ‘prHpost’ wage base field and updates the taxable wages in ‘prTaxes’ so that the pretax deductions are correctly allocated across states instead of incorrectly fully applied to each state.  Without this tool, customers with employees working in multiple states either overpay taxes or must manually calculate and edit deductions.

Eliminating the need for manual calculations. EZ-Garn reduces the amount of time spent calculating garnishments for employees.  There is no longer the necessity to look up any information, it’s all in EZ-Garn.  This significantly reduces the amount of time spent processing payroll!

CleanGL allows users to setup criterion to make mass adjustments to Sage HRMS’s prGLPost file, the file that contains Journal Entry data to be exported to a GL system.  For a range of check dates, change the value of any field in prGLPost based on the value of any other field(s) in the file.

Simplified General Ledger reporting for payroll.  Post payroll transactions to the GL.  EZ-GL posts payroll transactionsl from Sage HRMS Payroll in the correct format for  your accounting system.  You can automatically allocate split-month payrolls or accrue future payroll estimates with the necessary reversing entry.  GL account maintenance allows for easy modification of inaccurate GL entries.  Other features include, posting accrued benefit liabilities, auto archiving of GL entries and the ability to post detail and summary reports per your requirements.

Synchronize your data between Timberline & Sage HRMS with ease!  Multiple data entry can be time consuming, as well as an opportunity for data inconsistencies.  With EZ-Integrate modules from EBS you can integrate your data seamlessly between Sage HRMS, Accpac, MAS and Timberline seamlessly without error and without effort.  EZ-Integrate eliminates double entry by automatically synchronizing data between multiple systems as changes are made or at a scheduled time.  The Bi-Directional interface allows you to  choose which systems and data to synchronize, including employee information to benefits and more.

BASpay Payroll Imports receive labor activity data from all kinds of time and attendance or other data collection systems and prepare the batches intelligently for transfer to your Sage HRMS Suite Payroll.  This approach eliminates tedious tasks: preparing the batch, keying the hours, pay rates, and associated other details into the payroll program, before proceeding through the trial stage.  BAS provides setup, cross-referencing of codes, operator criteria, and client-specific logic to handle batches efficiently and reliably.

The simple solution to database integration.

• Sage HRMS to Deltek Costpoint
• Sage HRMS to Deltek GCS Premier
• Sage HRMS to Deltek System 1

Save time and reduce errors by automating the transfer of financial information from payroll to General Ledger.  BAS offers accounting interfaces to the following general ledgers:

• ACCPAC for Windows Small Business Series
• ACCPAC Pro Series (formerly SBT)
• BST Aurora 7 form BST Consultants
• CA-CAS: GL by Computer Associates
• CitrusPro Accounting PAK
• Great Plains Dynamics
• Great Plains Accounting for Windows
• IFS Financials from Industrial & Financial
• Systems Worldwide
• Macola Progression Series
• MAS 90, MAS200, MAS500 from Sage
• MIP NPS Pro from Micro Information Products
• J.D. Edwards Financial Plus
• ProCare General Ledger
• ProfitKey RRM C/S
• Ramco Financials
• Solomon IV from Microsoft Great Plains
• Solomon
• Symitar for Windows
• SysPro Encore

Increase the speed of your system without sacrificing valuable data!  EZ-Archive automatically sends selected history files for active and terminated employees to a separate database, increasing the speed of your Sage HRMS system.

Simply and accurately calculate expatriate withholdings!  One of the most difficult parts of having expatriate employees scattered throughout the world is ensuring that state and federal taxes are withheld correctly.  Time consuming manual calculations can slow down your payroll process to a crawl.  EZ-Expat is the answer.  EZ-Expat automatically calculates the state and federal withholdings for each of your expatriate employees.

• Sage HRMS to ADP Xport- Facilitate fast, accurate data transfer from Sage HRMS Suite Human Resources production into ADP’s PC/Payroll product.  Pull live data directly from Sage HRMS Suite and Export it to a format suitable for import into ADP’s PC Exchange.
• Sage HRMS to Paychex Xport- Facilitate fast, accurate data transfer from Sage HRMS Suite Human Resources product into Paychex’s Preview Payroll product.  Pull live data directly from Sage HRMS Suite and export it to a format suitable for import into Paychex.

You can fet more value from payroll operations, in pursuit of cost containment, productivity, or incentives.  To do this, it is straightforward and necessary to track, report and analyze labor distribution and costs consistently, accurately, and in accord with your methods, benchmarks and situation.BASpay’s Payroll Analysis Reporting Programs for Sage HRMS Suite Payroll include payroll and related data from the payroll/HR system to your specification.  This category of program prepares and presents actual hours worked and earnings by parameters important to you:  Organizational level, work function (jobcode), project, shift, union, etc.  This permits the employer to accomplish three important things: comply with routine requirements of payroll processing, utilize enhanced payroll integration from BAS and others, and use the payroll data to analyze costs, productivity, and incentive results.  Our programs extract data from detailed payroll history files and elsewhere to provide flexibility.  Setup, controlled access and batch audits are built-in.  You can add optional submittal-related capabilities such as data feeds to in-house systems for analysis or to external agencies for electronic submittal, such as a franchisor or headquarters.  This category is particularly helpful in certain run-to-model industries, with or without optimize-able operations.  Deviations from expected plan, budget, or funding allocation can be made visible and managed.  Sage HRMS payroll data, properly loaded, can serve as an excellent source for these programs.

It is important to track and report Worker’s Compensation completely, accurately and in accord with regulations, your industry standards and your situation.  BASpay’s Work Comp Reporting Programs for Sage HRMS Suite Payroll include payroll and related data from the payroll/HR system to you specification.  This category of program prepares and presents actual hours worked and earnings by work function (jobcode) within worked state (jurisdiction).  This permits the employer to accomplish two important things: comply with reporting and payment of work comp liabilities in multiple jurisdictions via an audiable process, and utilize the payroll system to track the mixture of jobs actually worked and eligible compensation paid in both “home assignment” and “as-worked” views.  Our programs extract data from payroll history files to provide flexibility.  Setup, controlled access and batch audits are built-in.  You can add optional submittal-related capabilities such as data feeds to in-house systems for analysis or to external agencies for electronic submittal.  This category is where mandated Worker’s Comp premiums are high.  Sage HRMS payroll data, properly loaded, can serve as an excellent source for these programs.

If your organization has to calculate amounts to pay or deduct for overtime, premiums, incentives, union dues, etc., it may be advantageous to automate this task.  Multiple rate determinations may need to be run each payroll cycle.  For Example, FLSA regulations call for weekly determination of overtime and average hourly wage if employees receive variable pay rates during the week.  Our Rate Determination programs consistently prepare, report and either adjust existing or create additional earnings or deductions in the payroll system-to client specification.  This process may be incorporated into payroll importing or run at the trial stage for consolidated batches for the period, including by-hand adjustments, Incentives, such as a piece of work and productivity bonuses can be determined and loaded according to your organization’s policies.  BAS provides these capabilities via a menu-driven, Sage HRMS-aware program, in an auditable process, including setup we provide within our program and associated personnel, rule and payroll records available in the payroll system.

Seamlessly integrate Sage HRMS to Timberline Payroll with the BAS Timberling Interface Suite.  Keep employee data and payroll data in sync between the two systems, saving time and eliminating duplicate entries.  Convert Data from Timberline to Sage HRMS for new installations.

BASpay Advanced General Ledger Interfaces or “GL Links” prepare payroll data from Sage HRMS Suite Payroll for transfer to you General Ledger System.  Gain flexibility with our account cross reference table that allows you to handle exceptional or consolidated GL accounts.  Depending on the financial package, our interface generates an ASCII file in the GL-Specific format or writes un-posted transactions directly to the GL files.  Our enhanced GL interfaces extract data from payroll history files to provide flexibility and careful control of GL distribution, even where GL setup in PR may have been incorrect.  Setup, controlled detail and summary batches, and operator criteria is provided to identify batches for the specific GL.  Options for allocations, accruals and budgets available.

BASpay Costing Accounting Interfaces for GL, Jobs or Projects prepare payroll data from Sage HRMS Suite Payroll for transfer to your costing or payroll analysis system.  Gain flexibility with our costing code cross reference tables that allows you to handle exceptional or consolidated cost accounts.  Our interfaces generates output files in the client specific format preferred for import by the costing system.  Our enhanced costing interfaces extract data from payroll history files to provide flexibility to adjust data that may have been processed with incorrect Sage HRMS setup.  Setup, controlled detail and summary batches, optional burden and operator criteria can be provided to identify batches for preparation, audit and transfer.

This interface allows users to use Sage HRMS to do the complicated benefit and deduction calculations that is a huge strongpoint of the Sage HRMS Human Resource Product.  It also significantly increases employee efficiency through the elimination of redundant data entry, and significantly reduces time necessary for payroll processing.  With the Web Time entry feature of this interface, we also reduce the time that is required to manually enter the hours worked, and the time necessary to validate employee calculations on manual timesheets.  This is a full featured interface that brings all demographic information out of Sage HRMS, including benefit accruals, into a “workspace” that combines that imformation with other payroll attributes stored in Sage MIP.  After either manual or electronic input of hours worked into this “workspace”, electronic timesheets are then brought into Sage MIP so that payroll may then be calculated.  As an add-on to this interface, we also offer a Web Time entry product, including ability to add swipe cards, thumbprint scanners, and other forms of electronic time entry into out interface.

This interface brings users the ability to charge benefits at the time payroll is transferred to the Sage MIP Fund Accounting product, and to electronically bring other payroll information out of Sage HRMS Payroll into the Sage MIP Fund Accounting.  The interface brings into the arena the compliance with the OMB Circulars with regard to grant funds by easily charging benefits earned by employees to the same grants or departments that their wages are charged, and in the same proportion.  The product does both prior period and forward accruals in Sage MIP so as to allow accurate reporting of both wages and benefits into the period earned.  Payroll information is brought into Sage MIP electronically in either summary or detail form by a choice the user makes at the time of import.

Sage tax filing services works seamlessly with Sage HRMS Payroll so you can easily get your payroll taxes paid and tax returns filed on time.  Now, Managing the entire payroll tax filing process is a snap because Sage Tax Filing Services does it all for you from start to finish.  Let Sage tax filing experts analyze your payroll tax data, verify when taxes are due, coordinate payment, and even provide status reports giving you complete peace of mind.

Compatible with Forms for Sage HRMS Suite & Sage Products.

Now there’s a way to eliminate those laborious folding, stuffing and sealing chores.  The Print to Mail accessory automates office mailings like payroll checks, accounts payable checks, statements, invoices, grade reports, and W-2’s.  The Print to Mail accessory attaches to the HP Laser Jet 4200/4250/4300/4350 series printers, folding and sealing the printed document in one easy step, at a rate up to 45 pages per minute (printer dependent).