Employer Healthcare Coverage Deductions on 2012 W-2 Forms

Beginning with the 2012 W-2's, the ACA requires all employers to report the cost of coverage under an employer-sponsored group health plan. This 2012 requirement was optional in 2011.  Sage's Q4 2011 tax table update provided functionality to report this on next year's W-2's, however they did not provide a lot of detail for customers as to how to set this up.

Sage HRMS customers will need to review existing deductions to change the Deduction Type field to one of three new options. This will report the employee and employer contributions to a plan. However, this assumes that clients have their deductions linked to benefit plans, and that those plans are properly configured to calculate employer match. If customers do not have employer match calculations properly configured in Sage HRMS, these amounts will not appear on a W-2 (and they will therefore be in violation of the ACA). The webinar below will assist you to comply with these new regulations that take effect Jan. 1, 2012

Health Plan Information on 2012 W-2's

The Affordable Care Act requires employers to report the cost of coverage under an employer-sponsored group health plan on W-2's. Accumulated year-to-date buckets must be properly configured now in order to process this properly in payroll. This webinar will provide the following "how-to's" to ensure you are compliant for this 2012 W-2 processing change:

• How to review your system to ensure you are calculating both employee and employer amounts for benefits
• How to review your system to ensure HR and Payroll are properly integrated
• How to calculate employer match if you don't own the HR Module
• How to configure deductions with the new Deduction Types (outlined in Sage’s 4th Quarter Update)
• View the Pre-Recorded Webinar

Contact Dresser & Associates at:

866-885-7212 or .rmuscrscebseordeaytarmss@aoi